Work Management vs. Project Management: The guide with examples

 |  May 06, 24

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Is your team really good at managing projects, making sure every little thing is planned out carefully? You know, stuff like timelines, budgets, and making sure everyone's got what they need? .

A lot of companies focus on project planning and management, but they also need a good way to handle everyday tasks and operations.

This guide breaks down the ideas of work management vs. versus project management processes, and why both are super important for a business to do well. We'll also talk about how having a strong work management system helps you keep track of projects, workflows, and anything else you need to hit your goals, every single time.

From this article you will learn the following:

What does Work Management mean?

Work management means making plans, organizing, getting things done, and keeping an eye on track progress of any task or workflow that helps you reach your goals.

Whether you're aiming for short-term targets, like improving your website's landing pages, or long-term plans, like branching out into a new area of business, collaborative work management also lets you work together and achieve your goals faster.

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Good work management methods are really important for your own business success. They help things run smoothly and quickly, boosting efficiency and productivity.

Key functional and business purposes of Work management system:

  • Organizing tasks.
  • Assigning resources.
  • Keeping track of time.
  • Delivering what's needed and making sure everything fits together well.

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Work management in practice

In a company's Help&Support department, they might use work management techniques to handle performance reviews. They'd work together with department managers, Learning and Development (L&D) teams, and the employees being reviewed.

The team managers could set up regular tasks for things like setting performance goals, doing assessments, scheduling feedback meetings, keeping an eye on training progress, and writing up performance reviews.

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What's Project Management all about?

Project management is just one part of work management, and it's all about planning, organizing, and finishing up specific projects. Unlike regular, ongoing tasks, projects have clear start and end dates, and they result in something specific, like a product, service, or event.

Traditional project and task management follows these stages:

  • Initiation: getting the project team together and setting goals.
  • Planning: figuring out what needs to be done, when, and by whom.
  • Implementation: getting to work and keeping an eye on progress.
  • Closing: looking at what's been done and tying up any loose ends.

Project management in practice:

For example, when software development teams work on new technology, they need to coordinate everything just right to get it out on time and without spending too much. They set goals, manage projects, choose who's leading the project, and make plans for what needs to be done, step by step, until it's all finished up.

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Here are the key differences between work management, business efficiency and project management, explained in simpler terms:

  • Focus: Project management zooms in on getting specific projects done, while work management looks at all the tasks and processes in your business.
  • Timeframe: Projects have clear start and end dates, but work management can be more flexible.
  • Resource allocation: In project management, resources are assigned to meet project needs. Work management balances resources across all business activities.
  • Structure: Projects usually have their own managers or teams, while work management involves everyone working together across different parts of the business.
  • Collaboration: Project management focuses on getting the project done, while work management encourages ongoing collaboration and building relationships.

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Key Features and Benefits of Work Management system

Managing work effectively can be challenging, but there are tools and techniques available to simplify the process.

Here are some key features and benefits of work management system:

  • Breaking down projects: A work breakdown structure (WBS) is a tool that helps divide a project into smaller, easier-to-handle parts. It usually begins with an overview of the project and then breaks it into smaller pieces until each task is clear.
  • Mapping task relationships: Network diagrams show how tasks are connected. They help visualize the order of tasks and highlight where problems or dependencies might occur.
  • Timeline Visualization: Gantt charts show work tasks and their timing visually. They help monitor project progress and spot any scheduling issues.
  • Task Sequence Identification: Critical path analysis identifies the sequence of tasks crucial for meeting project deadlines. It ensures that key project tasks are completed on time to keep the project on schedule.
  • Project Duration Estimation: PERT (Program Evaluation and Review Technique) estimates project duration by analyzing the worst-case, best-case, and most likely scenarios for each task.
  • Progress Tracking: Earned value management (EVM) tracks project progress and detects potential issues by comparing planned value, earned value, and actual cost metrics against the project plan.

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Advantages of Project Management system

According to statistics, only 35% of projects end up successful. For instance, Mission company faced challenges when implementing a new ERP system to replace its old IT system.

Due to rushed implementation business processes, insufficient testing, and unclear goals, the company couldn't process orders worth $100 million, leading to a 19% loss in quarterly revenue.

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Project management software helps prevent such issues by providing the following benefits:

  • Communication: Easily share notes, documents, updates, and conversations with your team or clients in one place. This fosters seamless collaboration and prevents information from getting stuck in different places.
  • Task tracking: Divide projects into tasks and assign them to specific team members. This ensures accountability and helps everyone understand how their work contributes to the project's overall success.
  • Project visibility: Get instant insights into project progress, identify any resources you may need, and keep your budget in check.
  • Deadline management: Set important milestones to keep the project on track and ensure it's completed on time.

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RedmineUP as all-in-one Work Management system

RedmineUP platform is a great solution for any type of business, helping to work more efficiently and stay on top of everything. With features like Dashboards, Views, Time Tracking, Forms, Custom Workflows, Automation, and Integrations, you'll be able to reach your goals faster and make better decisions.

Features of RedmineUP as work management system


See important information on your central dashboard. It's made just for you, with over 10 widgets showing budgets, goals, resources, schedules, and more. It's all about managing your project portfolio on

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Pick from different Project Views, like Gantt or Kanban charts, and Workload Views. They help you balance team resources and adapt fast to new priorities.

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Time tracking

Boost productivity by knowing how much time tasks and projects require, helping you allocate resources effectively. Simply add the Time Tracking and start or stop the timer with a click. You can also export data to Excel for future work planning.

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Gather issues from employees, vendors, and customers. Our customizable forms let you collect important proposals or requests in one place. Then, you can review and approve or reject them based on your organization's strategy.

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Custom workflows

Create tailored workflows without needing to code. Every business is different, so having a work management platform that fits your needs is crucial. With RedmineUP work management, you can easily adjust, improve, or even rebuild your workflows by adding widgets, dashboard views, and integrations. This flexibility lets you adapt to new goals or changing priorities quickly.

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Say goodbye to manual tasks with automated notifications, project board templates, and more. For instance, you could set up a notification to alert a team member once you finish a task. Instead of typing and sending an email, RedmineUP work management will automate repetitive tasks and automatically send notifications when the task status changes to "Done" to all interested persons.


You can integrate not only GitHub, but also Bitbucket and GitLab, Azure AD, Ahau 260, Mailchimp and other platforms. It exposes some of its data through a REST API. This API provides access and basic CRUD operations (create, update, delete) for the resources described below. The API supports both XML and JSON formats.

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Questions about RedmineUP

Can I manage my projects with RedmineUP work management?

Absolutely! RedmineUP work management is designed to handle all sorts of tasks, including projects. You can keep track of tasks, set milestones, assign resources, and manage workloads for multiple stakeholders, all from one central location.

What features does RedmineUP work management software provide for project management?

RedmineUP work management offers a comprehensive set of collaboration tools used to plan and execute projects successfully, regardless of their size or complexity. These include task tracking, to-do lists, managing deadlines, workload views, collaborative work documents, and many more helpful features.

Is RedmineUP work management software 100% secure?

Yes, RedmineUP work management follows enterprise-grade security standards to ensure the safety of your work and data across your organization. Additionally, the platform offers multi-level permissions, allowing administrators to manage user access for employees, vendors, and guests, thus enhancing the security of your information.

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Both Project Management and Work Management are combined in RedmineUP

In RedmineUP work management, you can seamlessly integrate project management with overall work management. Our platform offers extensive customization options, allowing you to organize multiple projects together, tasks, workflows, and more.

Start today with a 15-day free trial and gain benefits of both projects and work management processes to ensure continuous progress towards your business goals.

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